Working with Folders

Creating folders in Outlook 2010 is easy and straight-forward.Go to the HOME Tab of the Ribbon. Note the existing Folders on the left side, which include the INBOX. Simply right-click any folder and select New Folder from the list. In the Create New Folder dialog box, choose a name, what it contains, and where you would like to place it.

You can also select the Folders Tab on the Ribbon. Here you have several options for folders. Those options include New Folder, Search Folder, Copy and Move, Clean-up Folder (removes redundant data), Permissions and Properties.

Responding To Email

On the HOME Tab, we find buttons for Reply, Reply All, Forward, Create a Meeting Request, and Forward as Attachments or Text Message.

REPLY - choose this command to directly respond to the sender of a message. The Send Dialog will already be addressed and the Subject line will include Re: Subject of Original Email. All other options for sending messages are available.

FORWARD - Forward this email to someone else or to a group. Attachments are also sent, along with new attachments you can add.

MEETING - Allows the user to create a meeting request from the email just received.

MORE - Under this menu item, you can Forward the an email as an attachment, or Forward as a Text Message.

Flagging Mail, Marking Mail, Follow-up

On the HOME tab of the Ribbon, find the Tags area, on the right. You can sort your mail by Unread/Read, mark by colors using Categorize, Follow Up with flags to indicate when to follow up on messages. In that menu also find Add Reminders and Mark Complete.

To mark or flag email messages for further actions, click the View tab on the top Ribbon, and find Arrangements. Here you'll find flags for start and end dates, Categories to sort by types of messages, From and To flags, and Date to sort mail by dates sent.